Senior Business Office System©

Accounts Payable

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Use the Accounts Payable module to efficiently manage your schools expenditures. Detailed vendor records give you all the information you need to identify purchasing history, invoicing detail and 1099 totals.

Use Accounts Payable to create standard or blanket purchase orders. Then when the purchase order is received, create an invoice from the PO and even view receiving details as you post invoice amounts. If your school handles purchase orders off-line you can still create the invoice referencing back to your manual PO number. Maintaining an inventory of recurring invoices is easy too.

Generate your check run in 3 easy steps and we design our program to fit your checks. If a manual check is needed or you need to record a bank draft / wire transfer that can be done as well.

Along with integrating to General Ledger for all standard transactions Account Payable also integrates with our Fixed Assets application (create new assets) and Account Receivable(charge backs to students, refunds to parents)

Key Features

If you have the Purchase Request application, approved purchase requests appear in Transactions are entered in a batch and post to General Ledger after your review. Transactions contain a batch number and Accounts Payable identifier to aid in easy reconciliation.
Unlimited addresses per vendor and each address can be marked as a Purchase Order or Remittance address. If the vendor has a single address it will be used for both.
View unlimited years of the vendor’s purchase order, invoice and payment history.
Easy to set up 1099 tracking.
Keep unlimited Purchase Order history.
If you need to re-order, copy a closed PO to a new PO and edit where necessary.
Create an invoice directly from a Purchase Order or if purchase orders are handled off-line, simply reference the PO number on your invoice.
We will align our program to print on your current check stock.
Easy-to-use query to control the sorting and selection for all reports.

For a complete Accounts Payable PDF click here.

For more information on our My BackPack web application, click here.

Senior Business Office System© Accounts Payable

Senior Business Office System©

Accounts Payable