My BackPack
Related products:

- Student/Parent Community
- Online Application
- Online Enrollment

Define G/L account number groups for each employee with Purchase Request capability
Define supervisors and managers for each G/L account number group
Supervisors can be assigned a maximum approval amount. Any request over this amount must be approved by a manager
The system will warn if the supervisor attempts to approve a Purchase Request that is over the maximum approval amount
Purchase Requests can have the following status: Pending, Submitted, Approved, Pending Approval, Complete, Denied, Not Complete
The employee enters a Purchase Request and 'Submits' it to their supervisor. The supervisor 'Approves' the request unless it exceeds the maximum approval amount. If that is the case, the request is set to 'Pending Approval' of the Manager.
When entering a Purchase Request, select from the existing vendor file or enter name and address information for a new vendor.
Copy an existing Purchase Request to a new Purchase Request
Enter product numbers, product descriptions, quantity and cost. If you have ordered from this vendor before, select the product from an existing product list.
Assign a G/L expense account to each product you order. View the budget for each expense account to see if this purchase request item pushes you over budget.
The system will warn if you save a Purchase Request that is over budget
Enter your products at price list cost and then reduce the total by a discount percent, if applicable
Comments can be entered on the Purchase Request and shared between the employee and supervisor
The supervisor and manager list of Purchase Requests waiting for approval refreshes every 60 seconds
All Purchase Requests with a status of 'Approved' are immediately available to be turned into purchase orders in Accounts Payable.

For more information on our My BackPack web application, click here.

Senior Purchase Request System© Features