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Administrative School Software Integration

Home > Administrative School Software Products > Administrative School Software Integration

Since the initial design and release of our products in 1993, we have consistently maintained our goal of providing a true, integrated system that resides in a single database.

Throughout all of our modules shared look-up fields are used to better manage the consistency and integrity of your data. All look-up fields are maintained in a central location with the appropriate security levels. Any changes made to the look-up values are applied consistently to all modules.

We strongly feel that this is a superior solution compared to other systems that merely "shuffle" and copy multiple sets of the same data from one application data set to another.

General Ledger System
  • Real-time updates from the Accounts Receivable, Accounts Payable, Student Loans and Alumni/Development Systems
  • Monthly updates from the Campus Store System
  • Shared chart of accounts
Accounts Payable System
  • Real-time updating of General Ledger
  • Student charge-back invoices integrate with the Accounts Receivable module
  • Purchase Orders automatically update the encumbrance amounts in General Ledger
  • General Ledger account look-ups share the central chart of accounts
  • Refunds posted in Accounts Receivable are automatically processed by the payables system
Accounts Receivable System
  • Student/Parent addresses are shared by all applications
  • Family linking of siblings
  • Real-time updating of General Ledger
  • Refund posting updates Accounts Payable, automatically creating an unpaid invoice for the refund check
  • Vendor invoices can be automatically billed to student accounts in the case of a charge-back situation
  • General Ledger account look-ups share the central chart of accounts
  • Upon enrollment student accounts from Admissions can be automatically activated
  • The enrolled student biographical information is shared with the academic products, Student Loans, Enrollment Management and Alumni/Development
  • Shared faculty, room, dorm, locker, transportation and previous school information
  • Shared data base of companies for parent work addresses
Student Loans System
  • Real-time updating of General Ledger
  • Shared student and address information
  • Family linking of siblings
Admissions System
  • Student/Parent addresses are shared by all applications
  • Family linking of siblings
  • Upon enrollment applicant records from Admissions can be automatically activated in Accounts Receivable
  • Upon enrollment parent and/or student information from Admissions can be automatically activated in Alumni/Development
  • Integrated with the Enrollment Management System for new applicants and re-enrolling students
  • Shared previous school information
  • Shared database of companies for parent work addresses
Enrollment Management System
  • Student/Parent addresses are shared by all applications
  • Family linking of siblings
  • Integrated with Admissions for new applicant enrollment
  • Integrated with Accounts Receivable and Registrar for re-enrolling students
Financial Aid System
  • Student/Parent addresses are shared by all applications
  • Family linking of siblings
  • Integrated with Admissions for new applicant tracking
  • Integrated with Accounts Receivable and Registrar for re-enrolling students
Alumni/Development System
  • Student/Parent addresses are shared by all applications
  • Real-time updating of the General Ledger
  • Relations link parent records in Alumni/Development to the student records
  • Upon enrollment parent and/or student information from Admissions can be automatically activated. When activated, relation links are created between the parents and their children
  • Shared database of companies for constituent work addresses
  • Graduating students are automatically added to the main constituent database. Relation links are updated when the student graduates
  • Constituent/Student activities are linked to their academic activities in Registrar
  • Database of Colleges and Universities is shared with the Placement and Registrar Systems
Registrar System
  • Student/Parent addresses are shared by all applications
  • Family linking of siblings
  • Upon enrollment student accounts from Admissions can be automatically activated
  • The enrolled student biographical information is shared with the Accounts Receivable, Student Loans, Enrollment Management, Alumni/Development and the other academic products
  • Shared faculty, room, dorm, locker, transportation and previous school information
  • Shared database of companies for parent work addresses
  • Course and section information is shared throughout the academic products
  • Student schedule information is shared throughout the academic products
  • Real-time update of student grading data from the Teacher Administration module
  • Student grading data is shared with the Dean's Office, Teacher Administration, and Placement modules
  • GPA and class ranking information is shared with the Placement module
  • Student grading data is automatically transferred to the Academic History module, for transcripts and other reporting
  • Student activities are shared with the Alumni/Development module
  • Attendance information is available in Registrar from the Dean's Office module
  • Student health information, emergency contacts and medical contacts are shared with the other academic products and Accounts Receivable
Dean's Office System
  • Student/Parent addresses are shared by all applications
  • Family linking of siblings
  • Upon enrollment student accounts from Admissions can be automatically activated
  • The enrolled student biographical information is shared with the Accounts Receivable, Student Loans, Enrollment Management, Alumni/Development and the other academic products
  • Shared faculty, room, dorm, locker, transportation and previous school information
  • Attendance information is shared with Registrar and Teacher Administration
Scheduling System
  • Tightly integrated with Registrar
  • Shared faculty, room, dorm, and locker information
  • Course and section information is shared throughout the academic products
  • Student schedule information is shared throughout the academic products
  • Master schedules and student schedules for next year are automatically transferred into Registrar
  • Teacher recommendations entered via Teacher Administration are maintained and converted into course requests by the Scheduling module
Teacher Administration System
  • Grading information is shared with Registrar in real-time
  • Shared faculty, room, dorm, and locker information
  • Course and section information is shared throughout the academic products
  • Student schedule information is shared throughout the academic products
  • Daily and classroom attendance entries are shared with the Dean's Office module in real-time
  • Teacher recommendation for next year are shared with the Scheduling module
Placement System
  • Tightly integrated with Registrar
  • Shared faculty, room, dorm, and locker information
  • Course and section information is shared throughout the academic products
  • Student schedule information is shared throughout the academic products
  • Student grading data is shared with Registrar and the Academic History module
  • GPA and class ranking information is shared with Registrar
  • Database of Colleges and Universities is shared with the Alumni/Development System

 

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Providing Administrative Software to Independent Schools